Administrative Assistant – 50%

Your role

Administrative and Organization coordination

• Act as a point of contact for internal and external stakeholders, liaise with central services and student associations
• Handle incoming and outgoing communication (email, phone, mail) with discretion
• Provide guidance and support on administrative procedures
• Support preparation and follow-up of agreements/contracts for specific projects
• Manage invoices, reimbursements and administrative procedures
• Manage office supplies, equipment and spaces for workshops
• Organize meetings, take minutes and ensure proper documentation and record-keeping
• Coordinate the organization and logistics of cultural activities and events, ensuring an efficient handling of all related administrative tasks
• Contribute to quality and process improvements
• Support administrative procedures for students or other internal/external staff/partners