Administrative Assistant

Description
We are seeking a proactive and detail-oriented part-time Administrative Coordinator to support daily office operations and accounting functions.


Manage front desk operations, including answering incoming calls and greeting visitors


Open and close the office daily (lights, coffee setup, kitchenette organization)


Review and track daily calendars (monitoring in-office vs. remote meetings)


Schedule and coordinate internal and external meetings


Perform high-volume data entry with accuracy and attention to detail


Process invoices and provide administrative support to senior accounting staff


Utilize QuickBooks for timesheets, time entry, and invoice processing


Convert paper files into electronic format through scanning and document organization


Assist with system transitions and learn new software as needed


Track vehicle and equi...