Administrative Secretary

Job Summary: We are seeking a highly organized and proactive Executive Secretary to provide top-level administrative support to the CEO. This role serves as the primary point of contact for internal and external stakeholders and requires exceptional discretion, communication skills, and the ability to manage a complex, fast-paced schedule.

Key Responsibilities:

• Calendar & Travel Management: Proactively manage the CEO’s dynamic calendar, schedule meetings, and coordinate complex domestic/international travel itineraries (flights, accommodations, visas).
• Communication & Liaison: Screen and prioritize phone calls, emails, and visitors; act as a gatekeeper to ensure the CEO’s time is optimized.
• Meeting Support: Prepare agendas, briefs, and presentation materials; attend executive meetings to take minutes and track action items.
• Document Manageme...