Bilingual Front Desk/Administrative Assistant

Main Tasks & Responsibilities

• Perform day to day front desk operations (greeting clients, answering phones, logging and scanning mail, filing, faxing, making copies, replenishing and ordering supplies).
• Providing general office support to paralegals and attorneys including answering and responding to phone calls, scheduling meetings and appointments as needed, confirming appointments, and maintaining client files.
• Packaging and preparing filings for submission depending on type of case and destination. May include copying, scanning, collating, mailing, and preparing express courier labels.
• Responding to client inquiries, investigating case status, and following up.
• Identifying and making recommendations on changing needs and resource allocations and order supplies as needed.
• Assisting with mailings and going to post office daily or as needed.
• Maintaining lobby, watering office plants, proc...