Executive Administrative Assistant

Job Description
Insight Global is seeking an Executive Administrative Assistant to join a prestigious global law firm. This individual will join a collaborative Palo Alto office and provide high level administrative, billing, and operational support to attorneys in a transactional-focused practice.

Responsibilities:
• Manage complex calendars, schedule meetings, and coordinate travel arrangements
• Draft professional correspondence, memoranda, and documents
• Prepare, review, and process client invoices in alignment with firm policies and client guidelines
• Enter attorney time, track billable hours, and maintain accurate matter lists and related billing data; Support advanced billing functions including 3E/ProForma workflows and partner billing cycles
• Manage client/matter intake processes, conflicts checks, and engagement letter execution
• Maintain case management records, deal team lists, and CRM data
• Serve as liaison among attorneys, clients, an...