Executive Assistant to Senior Leadership

Job Description

• Provide administrative support to senior leaders, including email correspondence, calendar management, and distribution of memos and letters.
• Coordinate travel arrangements for senior leaders, flights, hotels and car rentals.
• Irregular availability outside work hours.
• Manage daily administrative tasks, including answering phones, scheduling, and organizing documents.
• Coordinate, plan, organize, and schedule company meetings in the office, off‑site, and via Microsoft Teams calls, and all details for the meetings, meals and travel for participants, as necessary.
• Manage and coordinate expense reporting, invoicing, and basic accounting tasks.
• Liaise with vendors and clients, providing excellent customer service.
• Maintain and record vacation schedules in Peoplesoft.
• Maintain filing system and contact database.
• Negotiate hotel rates for the year.
• Efficient...