Opportunity Description
The Position is required to facilitate the Administration/ Reception in daily routine work.
- Receive and transfer all incoming calls and place outgoing calls as required.
- Take accurate phone messages and ensure that relevant staff are notified in a timely manner.
- Answer general inquiries about Mercy Corps and redirect visitors when appropriate.
- Maintain the PABX system and proactively notify the supervisor of any required repairs or maintenance.
- Follow up closely with the finance team to ensure timely processing of vendor and utility payments.
- Process communication, utility, and courier bills on time.
- Book meeting halls for internal meetings and arrange refreshments when required.
- Receive all incoming mail and dispatch outgoing mail.
- Maintain a log register for all incoming and outgoing mail.
- Perform any other tasks assigned by the supervisor.