Administrative Assistant

**Overview**

Kimley-Horn is looking for an Administrative Assistant to join our team in Naples, Florida (FL)! This is not a remote position.

**Responsibilities**

+ Assist with word processing including revising client proposals and fee estimates, scope of services, forms, progress reports, and other project documents
+ Assist with producing plans, project manuals, and reports
+ This can consist of copying, printing, binding, filing, and scanning documents
+ Compile meeting agendas, minutes, and other miscellaneous documents
+ Proactively manage Outlook calendars (meetings/call scheduling)
+ Book travel arrangements and manage expense reports
+ Support the office’s monthly invoicing activities
+ Partner with other administrative staff firm leaders
+ Manage reception activities including: answer/direct phone calls, send/receive packages, and greet visitors
+ Order supplies
+ Maintain and upkeep production rooms, supply rooms, and c...