Administrative Assistant (On-site)

We are seeking a highly organized and detail-oriented Administrative Assistant to support a fast-paced division environment. This role will provide administrative support to leadership and staff, manage records and communications, coordinate meetings, and assist with multiple operational projects. The ideal candidate will be dependable, motivated, adaptable, and comfortable working both independently and collaboratively.

• Provide administrative support to division leadership and staff


• Manage and oversee file management processes including retention, archival coordination, and document organization


• Ensure compliance with file retention and confidentiality requirements


• Digitize and maintain electronic records and filing systems as needed


• Schedule meetings with internal and external stakeholders and manage calendars to avoid scheduling conflicts


• Organize and analyze incoming communi...