Administrative Assistant

Responsibilities

• Set up different types of meetings, including booking of venues.
• Create relevant folders on the computer and co‑ordinate submission of presentation packs / reports from all Departmental Heads.
• Ensure that the minutes of FMSA and FMA Board meetings are completed, signed off and filed in minute folders for audit purposes.
• Ordering of Monthly Office Supplies and stationary.
• Manage the booking of the Boardroom, Training Rooms and other Meeting Rooms, including arrangement of refreshments and lunches.
• Manage the diary for MD and Sales Manager and loading their expenses into Concur.
• Undertake electronic travel requests for all Departments in the Company, the travel agenda, including Regional / international travels – (Booking of Flights, Ground transportation, Accommodation, Foreign Exchange, etc).
• Organise Visa requirements and all supporting documents i.e., letters of invitations, t...