Administrative Assistants - Non MC

The Role

We are seeking an Administrative Assistant to support the Private Wealth Management team in Madrid. The role involves proactive, high‑quality administrative support within a fast‑paced, team‑oriented environment.

Job Summary & Responsibilities

• Maintain complex calendars across multiple time zones, prioritizing senior‑level client and internal meetings.
• Coordinate high‑volume travel arrangements, including visa procurement when applicable, and process expense reports timely.
• Adhere to compliance regulations and obtain necessary approvals.
• Handle a high volume of phone calls and interact professionally with senior leaders and clients.
• Perform general office duties (copying, filing, faxing, archiving, shipping, supplies) and support ad‑hoc projects or facilities management.
• Facilitate knowledge sharing within the team and disseminate relevant information.
• Act as a core team member,...