Management Support Officer

About the job Management Support Officer

MAIN PURPOSE OF THE JOB:

Carry out a variety of business support functions effectively and efficiently in order to ensure that the aims and objectives of the Head of Service are fully achieved.

MAIN RESPONSIBILITIES:

• Work closely and individually with the Head of Service to enable him/her to make the best use of his/her time by dealing with the administrative and secretarial tasks.
• Be the first link between the Head of Service and people inside and outside the organization and at all levels.
• Screen telephone calls, inquiries and requests and decide on the appropriate action to be taken.
• Manage and keep the Head of Service's diary and organize appointments, ensuring there is enough time to prepare for the meetings and allow enough travel time.
• Dealing with the mail that comes into the Head of Service's office delegating tasks where approp...