Production Administrator

Key Responsibilities:

• Raise, issue and track purchase orders for suppliers, freelancers and talent


• Chase, process and follow up on invoices; reconcile against POs and submit to Finance


• Ensure cost estimates are approved by clients and billed timeously once jobs are complete


• Set up internal and external meetings and boardrooms, including pre-production meetings, shoots and reviews; circulate agendas and minutes


• Liaise with suppliers, freelancers, studios and clients on bookings, deliveries and paperwork


• Ensure producers update weekly statuses


• Draw up contracts for on camera talent ahead of shoots


• Draw up Department of Labour forms and submit prior to shoots


• Provide general administrative support to Producers and the wider Production team


• Train into small radio productions — assisting on briefs, studio bookings, voice talent, scripts and traffic
  fulltime Supervisors of Production Workers